Submission Guidelines

Campaign Timeline

We’re thrilled to work with you on a customized campaign, and our team of digital marketing experts will consult with you to ensure a smooth and successful launch. Here’s what you can expect during the campaign process:

  1. Your Media Solutions Account Manager sends you an email to request assets and outline the production requirements.
  2. You send your creative assets and copy to your Account Manager.
  3. Your campaign is created.
  4. You receive a proof of your campaign and send approval back to your Account Manager.
  5. Campaign launches!

Submission Deadlines

  • If you are providing the final ads or third party tags, these must be submitted two to three (2-3) full business days prior to campaign start date.
  • If you are not providing the final ads, creative assets and copy must be submitted 10-15 full business days prior to campaign start date allowing time for design, production and review.

Expedia Group Media Solutions has established these submission deadlines to ensure that sound technical creative are delivered to our users. While Expedia strives to process ad creative as quickly as possible, this lead time provides the opportunity to identify, address and resolve creative issues before implementation. Lead times may be extended if significant or numerous issues must be resolved before implementation or for campaigns involving more complex products such as Landing Pages, Sponsorships, Emails, Rich Media, or Social Media.

Please contact your Account Manager to discuss the submission deadlines for your specific campaign.

Creative Refresh

Ads take up to two to three (2-3) business days to implement changes and Landing Pages take up to seven (7) business days to implement changes.

Click-through URLs

  • After clicking on any ad unit, users must be able to return to Expedia Group sites by clicking on the browser’s “Back” button.
  • Any destination URLs that result in a trap door effect (i.e. the user cannot return to Expedia Group sites by clicking the browser’s “Back” button), are not permitted.
  • User clicks cannot launch stand-alone video/audio players or otherwise display content outside the standard browser window.
  • User clicks on ad creative may not result in the launch of multiple browser windows.
  • Ad creative cannot launch windows when served.
  • Ad creative can launch a new browser window upon user click.

Campaign Production Best Practices

  • To ensure that your creative messaging matches each product’s messaging and design guidelines, confirm your campaign KPI’s with your Business Development Manager and Account Manager.
  • When submitting creative assets, please provide your Account Manager with multiple image options so that they can choose the best image match for each product.
  • It’s never too early to submit ads or creative assets to your Account Manager since some products have longer lead times for production.
  • Please review and approve campaign proof’s as quickly as possible. Delays in feedback and approval could result in a delayed campaign launch.
  • If for any reason, you are unable to meet submission deadlines, please inform your Account Manager as late submissions could also result in a delayed campaign launch.

Content Best Practices

  • Do highlight key traveler influencers and delighters
  • Do speak to the traveler as if they are a real person, not a target market or audience, i.e. “Your kids will love” not “Families will love
  • Do inform and convey unique facets of information about things to do, see and experience in your destination
  • Do refer to the traveler in second person
  • Do use gender-neutral language
  • Do speak to the user’s identity as a participant in the interest
  • Do use a clear call to action that connects with the headline and imagery
  • Do use sentence case; no all caps or title case ✓ Use periods only at the end of a sentence
  • When promoting a limited offer, i.e. “Save up to xx%” or “Free checked bag”, do include “Terms Apply” on the ad.
  • Do not use superscript
  • Do not use exclamation points (!), ampersands (&), or quotation marks (“”) in the copy

Imagery Best Practices

  • Do use photography with vibrant colors and good contrast
  • Do give travelers a sense of what it’s like to be “there” experiencing your destination/activity/landmark
  • People may be present, but they must be part of the landscape and not the focus
  • Do use images that are high resolution and free of pixilation and blurriness
  • Do use images that leverage natural light whenever appropriate
  • Do use images with people, animals and food as the primary subject
  • Do use images that include text, are low resolution, blurry, or pixelated
  • Do not use fish-eye or distorted image lenses or treatments, including lens flare
  • Do not use solid colors, textured backgrounds, illustrations, graphics or brand-icon centric images
  • Do not use Images with over-saturation, washed-out, heavy shadows, aggressive filters (dark, motion, blur) or any Instagram-style filter treatments
  • Do not use URLs
  • Do not use imagery that shows animals working, animals that have been humiliated or harmed, or imagery that shows animals in captivity
  • Do not use images that feature elephants, tigers and/or primates

Connect with our digital media consultants to learn how to best engage, influence, and convert your target travel audience.